This is something I've been meaning to blog about for a while, but I'm going paperless in my office. I've been scanning down my large library of photocopied journal articles and reducing them to PDFs which I store on my RAID network area server. It's a slow process, but I'd like to be done by the end of the semester which is when we're moving office spaces (again).
My current workflow is:
- Scan using a Fujitsu ScapSnap
- OCR using Adobe Acrobat
- Index using Spotlight
- Rinse, repeat.
Adobe Acrobat 7.0 for the Mac is buggy and has problems with some of the PDFs that ScanSnap generates, so I'm looking forward to seeing if Acrobat 8 solves them. I haven't been able to find other good OCR solutions for batch processing PDFs so if you have any ideas, I'd love to hear them.
One of our grad students (hi Allison!) is totally paperless - she scans all of her course readings, fieldnotes, and other ephemera as soon as she receives them. I wish I had been paperless from the start, it would have saved me a lot of work lugging all of these files halfway across the USA and back!
Here are some good blogs on going paperless: